Adapt this list to your own organization/event.
Event:
Organization:
Date:
Time:
Location:
______ Space Reservation Application Submitted
______ Reservation Confirmed
______ Bid Sent (if applicable)
______ Contract Received (submit to Lynn Moller in the Student Affairs Office)
______ Contract submitted to Financial Services advisor for check
______ Check Mailed to performer
______ Check Received
Equipment/Catering
______ Equipment Reserved
- ______ Staging
- ______ Sound
- ______ Lighting
- ______ Catering Arranged _________________________________________
______ Lodging Reserved: Confirmation #_____________
Purchase Orders
| Vendor | Date Submitted | PO# |
Advertising
______ Posters/flyers/ads designed
______ Printed
______ Volunteers for posting
______ Reserve banner space
______ DP ad placed: To be run on ___________
______ Facebook ad placed: To be run on: __________
______ Postering
______ Repostering
______ Banner made
- ______ City-wide advertising
- ______ Inquirer
- ______ City Paper
- ______ Philadelphia Weekly
- ______ Daily News
- ______ Daily Tribune
- ______ Radio ads
Ticket Sales
______ Sales Plan
______ Vending Permit to sell on Walk
______ Cash Box (petty cash)
______ Tickets printed
______ Volunteers to sell
______ Table, chair, radio
______ Deposit ticket sales into OSA account
3 Days Before
______ Double-check performer arrival
______ Call DP photographer and reporter
______ Repostering
______ Double check sound, stage, lighting, & catering
Day Of
______ Setup time
______ Volunteers for setup
______ Volunteers to sell tickets/assist with audience
______ Volunteers for cleanup
______ Catering/hospitality
______ Call to remind DP of photo ops
______ Post signs for front of house & backstage
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